One ledger. Every department.
Everything a member buys — a burger, a sleeve of balls, a lesson, a locker — flows to one house account and one ledger. Dues, assessments, minimums, and finance charges post from the billing engine. Payments allocate cleanly. And the whole thing syncs to the accounting package your controller already uses.
What's in the box.
House accounts per household
One authoritative balance, status state machine (active / suspended / closed / collections), credit limits enforced at post time.
Immutable transaction log
Voids create reversing entries, never overwrites. Every dispute and resolution is audited. Your CPA will thank you.
FIFO payment allocation
Payments allocate against outstanding charges oldest-first by default, with dues-first strategies available per tenant.
Batch billing runs
Dues (prorated), assessments, minimum-spend shortfalls, and finance charges — dry-run preview then execute, idempotent by period.
Assessments & installments
Capital assessments with configurable installment schedules, activation gates, and per-member billing overrides.
Budgets with variance
Budget line items with approval workflow; variance reports compare against journal-entry actuals by GL account.
Stripe — SAQ A scope
Hosted tokenization, no card data ever on your servers, card updater webhook, auto-pay retry with exponential backoff.
Tax jurisdictions
State, county, city, and resort taxes with member exemptions resolved at the line item level.
Statements with club branding
Single generation or batch; rendered PDFs uploaded to S3 with signed URLs; previous balance carry-forward; finance charges and credit memos.
QuickBooks & Xero sync
Per-tenant setup, chart of accounts mapping, scheduled execution, and error tracking — your accountant never touches your clubhouse software.
A closer look.
A real ledger, not a spreadsheet in disguise
Journal entries with debit = credit. Voids via reversing entries. GL accounts mapped to the CMAA chart. 7-year retention on financial audit logs. If you've been running a private club on a general-purpose system that quietly overwrites transactions when you correct a mistake, the difference will be immediately apparent to your finance team.
Every department charges here
The pro shop, the grill, the halfway house, the bag room, the instructor, the locker room, lessons, events, tournaments — every charge your member incurs lands on one house account. Staff never ask for a member number twice.
PCI for people who don't want to think about PCI
Stripe SAQ A scope means card numbers never touch foreGolf servers. Tokenized methods, card updater on expiration, auto-pay retries on soft declines, and webhook-driven reconciliation. You get the benefits without the audit burden.
One platform.
Every department.
See it in action.
Request a walkthrough tailored to your club — we'll show you the billing & payments module end to end.